TN Notary Journal and Record Keeping 2

Question 1

When an electronic notarization is performed in Tennessee, what record must be kept?

Accepted Answer

An electronic journal entry that meets state requirements

Answer

A paper printout only

Answer

No record is required for electronic notarizations

Answer

Only a video recording

Question 2

Which detail is most important to include when logging a signer's identification in a journal?

Accepted Answer

The type of ID presented and its issuing authority

Answer

The signer's shoe size

Answer

The signer's employer name

Answer

The color of the document

Question 3

Can a third party subpoena a Tennessee notary's journal records?

Accepted Answer

Yes, they can be subpoenaed as evidence in legal proceedings

Answer

No, journal records are always private

Answer

Only government agencies can access them

Answer

Only the signer can request them

Question 4

What happens to a notary's journal when their commission expires?

Accepted Answer

It should be retained by the notary for the recommended period

Answer

It must be destroyed immediately

Answer

It must be filed with the county clerk

Answer

It is automatically transferred to the Secretary of State

Question 5

A notary performs 50 notarizations in one week. How should they be recorded?

Accepted Answer

Each notarization recorded as a separate journal entry

Answer

As a single weekly batch entry

Answer

Only the first and last of the week

Answer

Only notarizations above $50 in fees

Question 6

Which statement about journal entries for copy certifications is correct?

Accepted Answer

The type of document copied should be noted in the journal entry

Answer

Copy certifications do not need to be journaled

Answer

Only certified copies of government records need entries

Answer

Copy certifications are prohibited so no journal entry is needed