Documentation & Record Keeping Flashcards
7 cards from real Sports and Fitness practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Keeping flashcards as text
HIPAA most directly applies to a fitness professional when they:
Answer: Work for or as a covered entity, such as a health care provider that conducts electronic health transactions
HIPAA governs covered entities and their business associates, not most independent trainers, though confidentiality remains best practice.
What is the best practice for storing paper client files?
Answer: In a locked cabinet with access limited to authorized staff
Securing records with restricted access protects client confidentiality.
Before sharing a client's progress report with the client's physician, the trainer should obtain:
Answer: Written authorization from the client
A signed release from the client is needed before disclosing personal information to third parties.
Why are records for minor clients often kept longer than records for adults?
Answer: The statute of limitations often does not begin until the minor reaches the age of majority
Because the limitations period may be tolled until adulthood, retention periods must extend accordingly.
Which measure best protects electronic client records?
Answer: Password protection and encryption
Strong access controls and encryption reduce the risk of unauthorized disclosure.
How should outdated paper client records be disposed of once the retention period ends?
Answer: Shred them
Shredding prevents confidential information from being recovered.
A trainer wants to post a client's before-and-after photos on social media. What is required?
Answer: A signed photo or media release from the client
Written consent documents that the client agreed to the public use of their image.
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