Office Procedures and Filing Flashcards
6 cards from real Senior Typist Exam practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Office Procedures and Filing flashcards as text
Which filing system arranges records in order from A to Z by name?
Answer: Alphabetic filing
Alphabetic filing organizes records by name from A to Z, making it the most common and intuitive system.
What is the standard procedure for handling confidential documents in a government office?
Answer: Store in a locked cabinet and limit access
Confidential documents must be stored in a locked cabinet with access restricted to authorized personnel only.
When using a tickler file system, documents are organized by:
Answer: Date or deadline
A tickler file is a follow-up system where documents are sorted by date so reminders surface at the appropriate time.
Which of the following is the correct procedure when a requested file cannot be found?
Answer: Use an out-guide or charge-out slip to track it
An out-guide or charge-out slip records who removed a file, so its location can always be tracked.
In a numeric filing system, which reference tool is required to locate records by name?
Answer: An alphabetic cross-reference index
Because numeric files are ordered by number, an alphabetic cross-reference index is needed to find a name's assigned number.
What does 'retention schedule' mean in records management?
Answer: How long records must be kept before disposal
A retention schedule specifies how long different types of records must be kept before they can be legally destroyed.