Project Planning & Execution Flashcards

A SAC notices that a program's attrition rate is 40% by week four of an eight-week group. Which action BEST addresses this sustainability issue?

Answer: Conduct exit interviews with dropouts to identify and address barriers to participation

Exit interviews generate qualitative data on participation barriers, enabling targeted modifications that can reduce future attrition.

When prioritizing tasks at the start of a new program implementation year, a SAC should apply which decision-making framework?

Answer: Use an urgency-importance matrix to distinguish critical tasks from those that can be delegated or deferred

The urgency-importance (Eisenhower) matrix helps SACs allocate limited time to high-priority tasks while systematically managing lower-priority work.

A SAC is writing a program sustainability plan required by a grant. Which component is MOST essential to include?

Answer: Identification of post-grant funding sources and institutionalization strategies

Sustainability plans must demonstrate how the program will continue after grant funding ends, which requires identifying alternative revenue and embedding the program in institutional structures.

Which principle guides the selection of an evidence-based program (EBP) for a student assistance initiative?

Answer: Matching the EBP's target population, setting, and outcomes to the school's specific needs and demographics

EBP selection requires alignment between the program's validated conditions and the local context to maximize the likelihood of replicating its proven effects.

A SAC is presenting a program evaluation report to the school board. Which data visualization BEST communicates trend data over a three-year period?

Answer: A line graph displaying key outcome metrics across the three academic years

Line graphs are the standard visualization for trend data, making it easy to see directional change and patterns across multiple time points.

Which stakeholder communication practice MOST supports ongoing program buy-in during a multi-year initiative?

Answer: Providing regular progress updates with both successes and challenges transparently communicated

Regular, transparent communication that includes both wins and setbacks builds credibility and sustains stakeholder investment over time.

A SAC is using a RACI chart during program planning. What does the 'C' (Consulted) designation indicate about a stakeholder's role?

Answer: The stakeholder provides input before decisions are made but does not own the task

Consulted stakeholders are subject-matter resources whose input shapes decisions, but accountability for the task belongs to the Responsible or Accountable designee.