RI Notary Official Stamp and Journal 3

Question 1

A Rhode Island notary discovers their official stamp has been stolen. What should the notary do?

Accepted Answer

Promptly notify the Secretary of State's office

Answer

Loss or theft of a stamp should be promptly reported to the commissioning authority, the Secretary of State.

Question 2

Why is keeping a journal valuable to a Rhode Island notary if a notarized document is later disputed in court?

Accepted Answer

It provides contemporaneous evidence the act was properly performed

Answer

A journal entry made at the time of the act is strong evidence of what actually occurred.

Question 3

Which item belongs in a journal entry when a Rhode Island notary verifies a signer's identity with a driver's license?

Accepted Answer

The type of identification presented

Answer

Noting the method or type of identification is proper; copying full ID numbers creates privacy risks.

Question 4

How should a Rhode Island notary store a paper journal when it is not in use?

Accepted Answer

In a secure location under the notary's exclusive control

Answer

The journal, like the stamp, should be kept secure and accessible only to the notary.

Question 5

A signer asks a Rhode Island notary to skip the journal entry to save time. What should the notary do?

Accepted Answer

Complete the journal entry anyway as part of the notary's routine practice

Answer

Consistent record-keeping should never be abandoned at a signer's request, since the journal protects both parties.

(RI Notary) Rhode Island Notary Exam Practice Test