FREE RI Notary Notarial Acts and Procedures Questions and Answers
What should a notary do if they are presented with a document to be notarized but the signer’s name is not exactly as it appears on the ID?
If there is a discrepancy between the name on the document and the name on the ID, the notary should proceed with the notarization but must note the discrepancy in the notarial journal. This documentation provides a record of the issue for future reference.
When performing a jurat, what must the notary ensure the signer does?
In a jurat, the notary must ensure that the signer swears or affirms the truthfulness of the contents of the document under oath in the notary’s presence. The notary then completes the jurat certificate.
Which of the following actions is NOT part of the notarial procedure for certifying a copy of a document?
When certifying a copy, the notary compares the copy with the original and certifies that it is a true and accurate reproduction. The notary does not provide a new original document; they only certify the accuracy of the copy.
What is the primary purpose of an acknowledgment in notarial acts?
The primary purpose of an acknowledgment is for the notary to certify that the signer understands the document and signed it willingly. The notary's role is to verify the signer's identity and confirm that the signature is made voluntarily.
What is the correct procedure if a signer is physically unable to sign but can make a mark on the document?
If a signer is physically unable to sign but can make a mark, the notary should have the signer make the mark in the notary’s presence. The notary then performs the notarization as usual, documenting the situation in the notarial journal.