Communication and Documentation Flashcards

A daily activity log (DAR) differs from an incident report mainly because the DAR:

Answer: Records routine shift activities chronologically, while an incident report details a specific event

DARs capture routine chronological activity; incident reports document specific unusual events in detail.

When documenting a witness statement, the officer should:

Answer: Record the witness's own words and have the witness review and sign it

Statements in the witness's own words, reviewed and signed, keep accuracy and evidentiary value.

In a PACE communications plan, what does the 'C' stand for?

Answer: Contingency

PACE stands for Primary, Alternate, Contingency, and Emergency communication methods.

An officer uses 'the suspect was acting suspiciously' in a report. What is the main problem with this wording?

Answer: It is a conclusion rather than a description of observable behavior

Reports should describe specific observable behaviors rather than subjective conclusions.

Which element is MOST essential to include in a physical security survey report delivered to management?

Answer: Identified vulnerabilities with prioritized, cost-justified recommendations

Management needs prioritized vulnerabilities and cost-justified recommendations to make decisions.

During radio traffic, an officer receives an instruction and replies 'Copy.' What does this confirm?

Answer: The message was received and understood

'Copy' confirms the message was received and understood, not that the task is done.

Why should security procedures and post orders be reviewed and updated on a regular schedule?

Answer: To keep them aligned with current risks, facility changes, and regulations

Regular review keeps procedures accurate as threats, layouts, and requirements change.