PMP Cheat Sheet 2026

The 30 highest-yield PMP facts, distilled from real exam questions. Print it, save it as a PDF, or study it here — free, no sign-up.

1. A project manager is creating the Resource Management Plan. Which of the following is a key component that should be included in this plan? → Defined roles and responsibilities for the project team.
2. Which process involves developing an appropriate approach and plan for project communication activities based on stakeholder information needs? → Plan Communications Management
3. An approved change request that impacts the project schedule should be reflected in which document? → The schedule baseline
4. A project manager notices conflict between two senior engineers over technical approach. What is the MOST effective conflict resolution technique? → Collaborating/problem solving
5. A project manager discovers that a team member implemented an unapproved change. What should the project manager do FIRST? → Assess the impact of the unauthorized change and submit a retrospective change request
6. A project is in the execution phase when the customer requests a significant scope change. What is the MOST appropriate action for the project manager? → Submit the change request through the integrated change control process
7. Project conflicts are widespread and unavoidable. Which of the following are the three most typical causes of project conflict? → Schedules, Project priorities, Resources
8. A project has 10 stakeholders. How many potential communication channels exist? → 45
9. Which of the following is NOT typically included in a change management plan? → Stakeholder communication register
10. Which process involves tracking team member performance, resolving issues, providing feedback, and managing team changes? → Manage Team
11. The project manager has more power in which of the following organizations? → Strong Matrix
12. A project manager wants to ensure that a critical decision discussed in a meeting is formally documented. What is the BEST tool? → Meeting minutes
13. A project manager wants stakeholders to be able to access project documents at their convenience. Which communication method should be used? → Pull
14. Which process involves identifying and documenting project roles, responsibilities, required skills, and reporting relationships? → Plan Resource Management
15. According to Maslow's hierarchy of needs, which level must be satisfied BEFORE self-esteem needs? → Social/belonging needs
16. Which process focuses on improving team member competencies, interaction, and the overall team environment to enhance project performance? → Develop Team
17. What artifact is the PRIMARY output of the Plan Communications Management process? → Communications management plan
18. Which process ensures that physical resources assigned and allocated to the project are available and monitors planned versus actual resource usage? → Control Resources
19. Which communication model component refers to the recipient's response that a message was understood? → Feedback
20. What is the MAIN difference between resource leveling and resource smoothing? → Leveling can change the project end date; smoothing cannot
21. Which input is MOST important when planning project communications? → Stakeholder register
22. Which of the following is a primary input to the Define Scope process, serving as the foundation for developing the detailed project scope statement? → Project Charter
23. What should a project manager do FIRST when a stakeholder verbally requests a change? → Document the request as a formal change request
24. According to the PMBOK® Guide, which of the following is a key output of the Perform Integrated Change Control process? → Approved change requests
25. Which tool shows when and for how long project team members are needed on specific activities? → Resource histogram
26. Which document is used to formally assign a team member to a project and defines their roles and responsibilities? → Project team assignments
27. Who has the authority to approve changes to the project management plan? → The Change Control Board (CCB) or designated decision-makers
28. A project manager notices that key stakeholders are not receiving timely project updates. Which process is most likely failing? → Manage Communications
29. Which of the following BEST describes gold plating in project management? → Adding extra features or quality beyond what is required without a formal change request
30. The change log is BEST described as: → A document that tracks all change requests and their current status throughout the project