VA Notary Notary Journals and Record Keeping

Question 1

Is a Virginia notary required by law to maintain a notary journal?

Accepted Answer

No, but it is strongly recommended as a best practice

Answer

Virginia law does not mandate a notary journal for traditional notarizations, but it is highly recommended.

Question 2

Which format is recommended for a Virginia notary's paper journal?

Accepted Answer

A bound book with pre-numbered pages that cannot be altered

Answer

A bound journal with pre-numbered pages is recommended because it reduces the risk of tampering or removal of entries.

Question 3

What information should a Virginia notary record in their journal for each act?

Accepted Answer

Date, type of act, document type, signer name, and form of ID used

Answer

Best practice journal entries include the date, type of notarial act, document description, signer name, and identification method used.

Question 4

How long should a Virginia notary retain their journal after their commission expires?

Accepted Answer

5 years

Answer

Best practice recommends retaining notary journals for at least 5 years after the commission expires or the journal is completed.

Question 5

If a Virginia notary's journal is lost or stolen, they should:

Accepted Answer

Report it to law enforcement and notify the Secretary of the Commonwealth

Answer

A lost or stolen journal should be reported to law enforcement and the Secretary of the Commonwealth to protect against misuse.

VA Notary - Virginia Notary Exam Practice Test