Notary Exam Notary Journal and Record Keeping 3

Question 1

What is an 'electronic notary journal'?

Accepted Answer

A digital record-keeping system that stores notarial act data electronically

Answer

An electronic notary journal is a tamper-evident digital system that records notarial acts and is used primarily by electronic and remote online notaries.

Question 2

Which of the following items is NOT typically recorded in a notary journal?

Accepted Answer

Full text content of the document notarized

Answer

The journal records identifying and procedural information about the act, but never reproduces the full content of the confidential document being notarized.

Question 3

What type of journal organization is required for notary record keeping?

Accepted Answer

Organized sequentially in chronological order

Answer

Notary journals must be maintained in sequential chronological order so that each entry can be easily located by date and any gaps in records can be detected.

Question 4

Can a notary charge a fee to someone requesting access to their journal records?

Accepted Answer

Yes, most states allow notaries to charge a reasonable fee for journal access or copies

Answer

Most states permit notaries to charge a reasonable fee for the time and cost involved in providing copies of journal entries to authorized requesters.

Question 5

Why should a notary maintain a sequential, bound journal rather than loose pages?

Accepted Answer

A bound sequential journal makes it difficult to insert, remove, or alter entries

Answer

A bound sequential journal protects the integrity of the records because missing pages or altered entries are immediately apparent.

Notary Exam Practice Test

Notary Exam Practice Test

Notary Exam Notary Journal and Record Keeping 3