Notary Exam Notary Journal and Record Keeping

Question 1

What is a notary journal?

Accepted Answer

An official chronological record of all notarial acts performed

Answer

A personal diary of the notary's daily activities

Answer

A list of the notary's clients and their contact information

Answer

A schedule of the notary's fee rates

Question 2

What information is typically recorded in a single notary journal entry?

Accepted Answer

Date, type of act, document type, signer's name, ID used, fee charged, and signer's signature

Answer

The notary's personal notes and impressions

Answer

Only the signer's name and signature

Answer

The full content of the document notarized

Question 3

How should a notary correct an error made in their journal?

Accepted Answer

Draw a single line through the error, write the correction, and initial it

Answer

Use correction fluid to cover the mistake

Answer

Tear out the page and start over

Answer

Completely rewrite the entire journal entry

Question 4

When should a notary make a journal entry for a notarial act?

Accepted Answer

At the time each notarial act is performed

Answer

Weekly in a batch

Answer

At the end of the month

Answer

After the document has been filed with the county

Question 5

For how long should a notary retain their journal after their commission expires?

Accepted Answer

For the period specified by state law, often several years

Answer

They may destroy it immediately upon commission expiration

Answer

For one year after expiration

Answer

Indefinitely forever

Question 6

Is a notary employer entitled to take possession of a notary employee's official journal?

Accepted Answer

No, the journal is the personal property of the notary, not the employer

Answer

Yes, the journal belongs to whoever employs the notary

Answer

Only upon termination of employment

Answer

Only if the employer paid for the journal