Oregon Notary Certificate Wording and Completion Flashcards

What is a 'copy certification by document custodian' certificate in Oregon?

Answer: A certification made by the document's owner that a copy is accurate, with the notary witnessing the signature

In this type of certification, the document's owner signs a statement that the copy is accurate and the notary witnesses that signature, rather than the notary comparing documents.

Which certificate type is used when an Oregon notary witnesses someone sign a document?

Answer: Signature witnessing certificate

A signature witnessing certificate is used when the notary's role is simply to witness the signing of a document, without requiring an oath.

If an Oregon notary performs a notarial act for a corporation, whose name should appear on the notarial certificate?

Answer: The individual representative who personally appeared and signed on behalf of the corporation

The certificate identifies the individual who personally appeared before the notary, even when they signed in a representative capacity for a corporation.

In Oregon, when a notary administers an oath of office, what certificate should be used?

Answer: An oath or affirmation certificate

When administering an oath, the notary completes an oath or affirmation certificate documenting that the person swore or affirmed the oath.

Can an Oregon notary translate a foreign-language notarial certificate and use it?

Answer: The notary should use an English certificate and may attach a translation separately

Oregon notaries should use English-language certificates; a translation may be attached separately, but the official notarial certificate should be in English.

What does an Oregon notary certify when they complete an 'affirmation' certificate instead of an 'oath' certificate?

Answer: That the signer solemnly affirmed the truth of their statement without invoking a religious oath

An affirmation is a non-religious substitute for an oath; the affirmation certificate certifies that the signer solemnly declared the truthfulness of their statement.