Oregon Notary Certificate Wording and Completion Flashcards

What must an Oregon notary include along with their signature on a notarial certificate?

Answer: Their official seal and commission expiration date

Oregon notaries must include their official seal and commission expiration date on the notarial certificate along with their signature.

If an Oregon notarial certificate contains an error discovered after the document was returned to the signer, what is the correct procedure?

Answer: Contact the signer to have them return the document for correction or re-notarization

If an error is discovered after the document was returned, the notary should contact the signer to arrange for correction or a new notarization.

Can an Oregon notary complete a notarial certificate that was prepared in another state?

Answer: Yes, if Oregon's certificate requirements are substantially met

Oregon notaries may use or complete certificates from other states as long as they substantially comply with Oregon's notarial certificate requirements.

What is the significance of the notary's commission expiration date on the certificate?

Answer: It confirms the notary had valid authority at the time of the notarial act

The expiration date on the certificate proves the notary's commission was active when the act was performed, which may be checked years later.

An Oregon acknowledgment certificate says 'Before me personally appeared [name].' What does 'personally appeared' mean?

Answer: The signer was physically present before the notary at the time of the act

'Personally appeared' means the signer was physically in the notary's presence when the acknowledgment was made.

What is the correct action if an Oregon notary is asked to back-date a notarial certificate?

Answer: Refuse, as back-dating is fraudulent

Back-dating a notarial certificate is fraudulent and illegal; the notary must refuse regardless of the signer's explanation.