Notary Journal Recordkeeping Flashcards

What should an Oregon notary do with their journal when their commission expires and they do not renew?

Answer: Retain the journal for 10 years from the date of the last entry

When a commission expires without renewal, the notary must retain their journal for 10 years from the date of the last entry.

If a signer refuses to allow the notary to record their information in the journal, what should the Oregon notary do?

Answer: Refuse to perform the notarial act if the signer will not permit the required journal entry

Journal recordkeeping is a legal requirement in Oregon; if a signer refuses to allow the required entry, the notary must decline to perform the notarial act.

Must an Oregon notary record the fee charged in their journal entry?

Answer: Yes — the fee charged (or notation that no fee was charged) must be included in the journal entry

Oregon requires notaries to record the fee charged for each notarial act in their journal, or note that no fee was charged.

Is an Oregon notary required to provide a copy of a journal entry to a signer upon request?

Answer: Yes — a signer may request a copy of the journal entry relating to a specific notarial act performed for them

Oregon law allows a signer to request a copy of the journal entry relating to a notarial act performed for them.

What format is required for an Oregon notary's paper journal?

Answer: A bound book with pre-numbered pages

Oregon notary rules require a paper journal to be a permanently bound book with pre-numbered pages to prevent tampering or removal of entries.

A person claims to be a law enforcement officer and demands an Oregon notary's journal without presenting a warrant or subpoena. What is the correct response?

Answer: Politely decline to surrender the journal without proper legal process and explain the law

Without valid legal process such as a warrant or subpoena, a notary is not required to surrender their journal to law enforcement.