Report Writing Flashcards
7 cards from real Ontario Security Guard Test practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Report Writing flashcards as text
Which of the following should be avoided when writing a security incident report?
Answer: Expressing personal conclusions about who was at fault
Security reports must be factual and objective; personal conclusions or opinions about fault must not be included.
What is the primary purpose of a Daily Activity Report (DAR)?
Answer: To document all activities, observations, and patrols during a shift
The DAR documents all activities and observations throughout a shift, providing a complete chronological record of the guard's duties.
When describing a person in a security report, which type of descriptor is most useful?
Answer: Objective descriptors such as height in centimetres, weight in kilograms, and clothing colours
Specific, measurable descriptors (height in cm, weight in kg, clothing colours) provide objective identification information others can act upon.
In Ontario, security reports may be used as evidence in which of the following proceedings?
Answer: Criminal trials, civil lawsuits, and disciplinary hearings
Security reports can be used as evidence in criminal trials, civil litigation, and internal or regulatory disciplinary proceedings.
What should a security guard do if additional relevant information becomes available after a report is completed?
Answer: Write a supplemental report referencing the original by date and report number
A supplemental report is the proper method for adding information after the original report is completed, while preserving the original document.
Which principle requires a security guard to report only what they personally observed?
Answer: Direct observation principle
The direct observation principle requires guards to report only what they personally saw, heard, or experienced — not what others told them.
Why is recording the exact date and time critical in a security report?
Answer: It establishes a timeline that can corroborate or contradict other evidence
The exact date and time establish a timeline that can be corroborated or contradicted by other timestamped evidence such as camera footage or witness statements.