Ontario Security Guard Test Report Writing 2

Question 1

Security reports are considered what type of document in legal proceedings?

Accepted Answer

Official documents that may be submitted as evidence

Answer

Hearsay evidence that cannot be used in court

Answer

Personal diaries with no legal standing

Answer

Confidential records sealed from court access

Question 2

Which of the following is an example of subjective language that should be avoided in a report?

Accepted Answer

The suspicious-looking man was clearly up to something

Answer

The individual was running at approximately 15 km/h

Answer

The door was found open at 0200 hours

Answer

There were three vehicles parked in the lot

Question 3

What does 'chain of custody' refer to in the context of security reporting?

Accepted Answer

The documented record of who handled evidence and when

Answer

The hierarchy of command within a security company

Answer

The process of transferring a detainee between facilities

Answer

The list of guards who worked a particular shift

Question 4

When writing a security report, which person and tense should a guard use?

Accepted Answer

First person, past tense — e.g., 'I observed...'

Answer

Third person, past tense — e.g., 'The officer observed...'

Answer

Second person, future tense — e.g., 'You will see...'

Answer

Third person, present tense — e.g., 'The officer sees...'

Question 5

Which detail must always be recorded when a security guard makes a notebook entry?

Accepted Answer

The date, time, and location of each entry

Answer

The guard's personal feelings about the shift

Answer

A severity rating for each observed event

Answer

The names and home addresses of all persons seen on the property

Question 6

What time format is standard for recording times in Ontario security reports?

Accepted Answer

24-hour clock format (e.g., 1400 hours)

Answer

12-hour clock format (e.g., 2:00 PM)

Answer

Approximate time ranges are acceptable (e.g., mid-afternoon)

Answer

Time does not need to be recorded unless a major incident occurs

Question 7

If a person provides a verbal statement during a security investigation, how should the guard record it?

Accepted Answer

Record the exact words spoken, in quotation marks, in the report

Answer

Summarize the statement from memory at the end of the shift

Answer

Only record statements if they are provided in writing by the witness

Answer

Wait for police to arrive before documenting any statements