OMST Project and Event Coordination 2 — Questions and Answers
Question 1: Which of the following best describes 'scope creep' in project management?
- A deliberate expansion of the project budget
- Uncontrolled addition of features or tasks beyond the original project scope (Correct answer)
- A reduction in the project team size
- Delays caused by external vendors
Correct answer: Uncontrolled addition of features or tasks beyond the original project scope
Scope creep occurs when new tasks or requirements are added without formal approval, often causing delays and cost overruns.
Question 2: A risk register is used in project management to:
- Track project expenses
- Document identified risks, their likelihood, impact, and mitigation strategies (Correct answer)
- List project team contact information
- Record completed project milestones
Correct answer: Document identified risks, their likelihood, impact, and mitigation strategies
A risk register is a centralized log that helps project managers proactively identify, assess, and plan responses to potential problems.
Question 3: For a corporate luncheon, what is the typical rule for confirming the final attendee count with the caterer?
- 7–10 days before the event (Correct answer)
- The morning of the event
- The day after invitations are sent
- 3 days after the event is over
Correct answer: 7–10 days before the event
Most caterers require a final guarantee 7–10 days before the event to order supplies, staff appropriately, and finalize billing.
Question 4: Which communication tool is most effective for keeping all project stakeholders updated on progress regularly?
- Informal hallway conversations
- A structured status report distributed on a scheduled basis (Correct answer)
- One-time project kickoff meeting
- Personal text messages
Correct answer: A structured status report distributed on a scheduled basis
Regular structured status reports keep all stakeholders informed consistently and create a documented record of project progress.
Question 5: In event logistics, a 'run of show' document refers to:
- A vendor payment schedule
- A minute-by-minute timeline of event activities and responsibilities (Correct answer)
- A guest seating chart
- A post-event evaluation form
Correct answer: A minute-by-minute timeline of event activities and responsibilities
A run of show provides a detailed, time-coded script of every event segment, telling each team member exactly what happens and when.
Question 6: Which method is used to identify the longest sequence of dependent tasks that determines the minimum project duration?
- SWOT analysis
- Critical path method (CPM) (Correct answer)
- Balanced scorecard
- Pareto analysis
Correct answer: Critical path method (CPM)
The critical path method identifies the sequence of tasks with no scheduling flexibility, revealing the shortest possible project completion time.
OMST Project and Event Coordination 2
Which of the following best describes 'scope creep' in project management?