Practice Test GeeksOMST - Office Management Specialist Test Practice Test
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Records Management Flashcards

6 cards from real OMST practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 6 Records Management flashcards as text

  1. Which filing system arranges records based on letters of the alphabet?

    Answer: Alphabetic filing

    Alphabetic filing organizes records by name or title in A–Z order, the most common system in US offices.

  2. What is the primary purpose of a records retention schedule?

    Answer: To specify how long records must be kept before disposal

    A retention schedule defines the minimum legal and operational time period each record type must be kept.

  3. Which term describes the systematic process of destroying records that have exceeded their retention period?

    Answer: Purging

    Purging is the authorized destruction or deletion of records that no longer have legal, operational, or historical value.

  4. What does the acronym ARMA stand for in the records management field?

    Answer: Association of Records Managers and Administrators

    ARMA International (formerly Association of Records Managers and Administrators) sets standards and best practices for records management.

  5. In a numeric filing system, what is typically used to cross-reference a record to its assigned number?

    Answer: An alphabetic card index

    An alphabetic card index (or name index) provides a cross-reference so users can look up a name and find the corresponding file number.

  6. Which of the following is an example of a vital record?

    Answer: An incorporation certificate

    Vital records are irreplaceable documents essential to an organization's legal existence and operations, such as articles of incorporation.

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