Project and Event Coordination Flashcards

When selecting a venue for a business conference, which factor related to accessibility is required under the Americans with Disabilities Act (ADA)?

Answer: Wheelchair-accessible entrances and restrooms

The ADA requires public accommodations to be accessible to people with disabilities, including ramp access, elevators, and accessible restrooms.

What is the purpose of a post-event evaluation?

Answer: To assess what worked, what didn't, and how to improve future events

Post-event evaluations capture attendee feedback and team observations to identify successes and areas for improvement in future planning.

Which project management approach uses iterative cycles called 'sprints' to deliver work in short increments?

Answer: Agile/Scrum

Agile/Scrum breaks work into short sprints (typically 1–4 weeks) with frequent reviews, allowing teams to adapt quickly to changes.

What should an administrative professional do immediately after an event room setup is complete?

Answer: Walk through the space to verify everything matches the event plan

A final walkthrough identifies any setup errors, missing items, or safety issues before attendees arrive, allowing last-minute corrections.

Which budget document compares projected costs to actual expenditures during a project?

Answer: Budget variance report

A budget variance report highlights where spending differs from the plan, allowing the project manager to adjust and control costs.

When coordinating travel for multiple executives attending the same out-of-town conference, what is the best practice?

Answer: Book executives on different flights to reduce organizational risk if one flight is delayed

Booking key executives on separate flights reduces the risk that a single travel disruption prevents critical leadership from attending.