Project and Event Coordination Flashcards

Which of the following best describes 'scope creep' in project management?

Answer: Uncontrolled addition of features or tasks beyond the original project scope

Scope creep occurs when new tasks or requirements are added without formal approval, often causing delays and cost overruns.

A risk register is used in project management to:

Answer: Document identified risks, their likelihood, impact, and mitigation strategies

A risk register is a centralized log that helps project managers proactively identify, assess, and plan responses to potential problems.

For a corporate luncheon, what is the typical rule for confirming the final attendee count with the caterer?

Answer: 7–10 days before the event

Most caterers require a final guarantee 7–10 days before the event to order supplies, staff appropriately, and finalize billing.

Which communication tool is most effective for keeping all project stakeholders updated on progress regularly?

Answer: A structured status report distributed on a scheduled basis

Regular structured status reports keep all stakeholders informed consistently and create a documented record of project progress.

In event logistics, a 'run of show' document refers to:

Answer: A minute-by-minute timeline of event activities and responsibilities

A run of show provides a detailed, time-coded script of every event segment, telling each team member exactly what happens and when.

Which method is used to identify the longest sequence of dependent tasks that determines the minimum project duration?

Answer: Critical path method (CPM)

The critical path method identifies the sequence of tasks with no scheduling flexibility, revealing the shortest possible project completion time.