Administrative Procedures Flashcards

Which form is used by employees in the US to report their business-related expenses for reimbursement?

Answer: Expense report

An expense report itemizes an employee's out-of-pocket business expenditures so the organization can reimburse them.

What is the function of a desk manual in an office setting?

Answer: To document job-specific procedures so any trained person can perform the role

A desk manual (position manual) documents all tasks and procedures for a specific role, enabling continuity when staff are absent or replaced.

Which best describes 'hot desking' in a modern office environment?

Answer: An unassigned workstation shared by different employees on different days

Hot desking is a flexible workspace arrangement where employees use any available desk rather than having a permanently assigned one.

An administrative professional is preparing meeting packets. In what order should the documents typically be arranged?

Answer: Chronologically as items appear on the agenda

Organizing meeting packets to match the agenda sequence helps attendees follow along and find relevant documents quickly.

What is the correct procedure when an administrative professional discovers a discrepancy in the petty cash fund?

Answer: Report the discrepancy to the supervisor immediately

Any discrepancy in the petty cash fund must be reported to a supervisor immediately to maintain financial integrity and accountability.

Which practice helps prevent 'scope creep' when managing an administrative project?

Answer: Documenting and getting approval for any changes to the original project scope

A formal change-approval process ensures that any additions to the original scope are evaluated for impact on time and resources before acceptance.