Ohio Notary Remote Online Notarization (RON) 1 Flashcards

Before performing Remote Online Notarization in Ohio, a commissioned notary must first:

Answer: Register with the Ohio Secretary of State as a RON-authorized notary

Ohio law requires notaries to register with the Secretary of State before performing any RON. This registration is separate from the standard notary commission and ensures the notary has agreed to comply with RON technology and procedural requirements.

How long must an Ohio notary retain the audio-visual recording of a completed RON session?

Answer: 5 years

Ohio RON law mandates that notaries retain audio-visual recordings of each RON session for a minimum of five years. This retention period supports auditability and provides evidence in case a notarization is later challenged.

Under Ohio RON law, which combination of methods is required to verify a remote signer's identity?

Answer: Both credential analysis and knowledge-based authentication (KBA) must be used together

Ohio requires a two-factor identity proofing process: credential analysis (scanning and verifying the government ID) AND knowledge-based authentication (dynamic quiz questions). Neither method alone satisfies the statutory requirement.

Which statement about the notarial certificate in an Ohio RON transaction is correct?

Answer: The certificate must include a statement that the notarization was performed using audio-visual communication

Ohio requires that the notarial certificate on a RON document explicitly state that the notarization was performed using audio-visual communication technology. This distinguishes it from an in-person act and provides transparency to document recipients.

What does Ohio RON law require regarding the electronic seal and signature applied to a remotely notarized document?

Answer: They must be attached or logically associated with the document using tamper-evident technology

Ohio law mandates that a notary's electronic signature and seal be applied using tamper-evident technology, meaning any subsequent alteration to the document will be detectable. This safeguards document integrity after the notarization is complete.

Under Ohio RON law, if the audio-visual connection is interrupted during a notarization session, the notary must:

Answer: Terminate the session and restart the entire identity verification process if a new session is required

If the audio-visual connection fails, the notary cannot complete the RON and must stop the session. If the parties reconnect and wish to proceed, a new session — including a fresh identity verification — must be conducted, because continuity of the audio-visual record and identity confirmation is legally required throughout.