OCPS Payroll Software Systems & Security Protocols 2

Question 1

Which encryption standard is most commonly recommended for protecting payroll data at rest in modern payroll systems?

Accepted Answer

AES-256

Answer

AES-256 is the industry-standard encryption algorithm recommended for protecting sensitive payroll data at rest.

Question 2

In a cloud-based payroll system, what is the primary purpose of multi-factor authentication (MFA)?

Accepted Answer

To add an extra layer of identity verification beyond a password

Answer

MFA requires users to provide two or more verification factors, reducing the risk of unauthorized access even if a password is compromised.

Question 3

What is a 'data breach notification' requirement in the context of payroll systems?

Accepted Answer

Legally required disclosure to affected individuals when their personal data is compromised

Answer

Data breach notification laws require organizations to inform affected individuals and often regulators when sensitive personal data has been improperly accessed or disclosed.

Question 4

Which payroll system feature ensures that no single employee can both approve and process a payroll run?

Accepted Answer

Segregation of duties (SOD)

Answer

Segregation of duties prevents fraud and errors by ensuring critical payroll functions are divided among different employees.

Question 5

When a payroll system logs all user actions including logins, data changes, and report generation, this is called:

Accepted Answer

An audit trail

Answer

An audit trail records all system activities, providing a chronological record that can be reviewed to detect unauthorized changes or errors.

(OCPS) Online Certified Payroll Systems Certified Professional Practice Test

(OCPS) Online Certified Payroll Systems Certified Professional Practice Test

OCPS Payroll Software Systems & Security Protocols 2