NZ Security Licence Reporting and Documentation 2

Question 1

What is the purpose of a 'daily occurrence book' in security operations?

Accepted Answer

A running log of all events, observations, and activities during a security shift, creating a chronological record

Answer

A daily occurrence book (or shift log) records everything of note during a shift — routine observations, visitor logs, incidents, and actions taken — creating a chronological record that can be referred to later.

Question 2

Why should a security guard note the exact time of each event in their occurrence book?

Accepted Answer

Precise timing establishes the sequence of events and supports or disproves claims about what happened when

Answer

Precise timing establishes the sequence of events, which is critical for understanding cause and effect and for verifying or refuting accounts of what happened.

Question 3

What does 'chain of custody' mean when a security guard recovers physical evidence?

Accepted Answer

A record of everyone who has handled the evidence from the point of recovery, ensuring it has not been altered or contaminated

Answer

Chain of custody documents who has had possession of evidence, ensuring it has not been tampered with. Without a clear chain of custody, evidence may be inadmissible in court.

Question 4

What should a security guard do when they recover property suspected to be stolen?

Accepted Answer

Document it in detail, preserve it without altering it, and hand it to Police with a chain of custody record

Answer

Suspected stolen property must be treated as evidence — documented, preserved, and handed to Police with a clear chain of custody record. Searching or moving it can compromise evidence integrity.

Question 5

What legal protection does an accurate incident report provide to a security guard?

Accepted Answer

It contemporaneously records their account of events, protecting them if their actions are later challenged or disputed

Answer

A well-written, contemporaneous incident report provides the guard's factual account of events at the time, which is highly credible evidence if their actions are later called into question.

NZ Security Licence Practice Test

NZ Security Licence Practice Test

NZ Security Licence Reporting and Documentation 2