NYS Clerical Checking and Accuracy 2

Question 1

A court officer must verify that a docket number on a case file matches the number in the electronic log. File reads 'CR-2024-04417'; log reads 'CR-2024-04471'. Which statement is correct?

Accepted Answer

The numbers differ in the last two digits.

Answer

File shows '04417' but the log shows '04471' — the fifth and sixth digits are transposed.

Question 2

Which of the following sets of names is arranged in correct alphabetical order for court filing purposes?

Accepted Answer

O'Brien, Okafor, Ortega, Owens

Answer

For court filing, the apostrophe in O'Brien is ignored, placing it before Okafor alphabetically.

Question 3

A defendant's date of birth is recorded as 03/14/1989 on the arrest report but as 03/41/1989 on the court intake form. What is the discrepancy?

Accepted Answer

The day value is impossible.

Answer

The day '41' does not exist in any month, making the intake form entry an obvious clerical error.

Question 4

A court officer is cross-referencing two lists of exhibit numbers. List A: E-101, E-102, E-103, E-105. List B: E-101, E-102, E-103, E-104, E-105. What is the difference?

Accepted Answer

List B contains E-104 which is absent from List A.

Answer

List B includes E-104, which does not appear in List A, indicating a missing exhibit number in List A.

Question 5

Two address entries for the same witness must be compared. Entry 1: '47 Bleecker St, Apt 3C, New York, NY 10012'. Entry 2: '47 Bleeker St, Apt 3C, New York, NY 10012'. What error exists?

Accepted Answer

The street name is misspelled in Entry 2.

Answer

'Bleecker' in Entry 1 is spelled correctly, while Entry 2 omits one 'e,' spelling it 'Bleeker.'

NYS - Court Officer Exam Practice Test

NYS - Court Officer Exam Practice Test

NYS Clerical Checking and Accuracy 2