NYS Clerical Checking and Accuracy 2

Question 1

A court officer must verify that a docket number on a case file matches the number in the electronic log. File reads 'CR-2024-04417'; log reads 'CR-2024-04471'. Which statement is correct?

Accepted Answer

The numbers differ in the last two digits.

Answer

The numbers match exactly.

Answer

The numbers differ only in the prefix.

Answer

The numbers differ in the year.

Question 2

Which of the following sets of names is arranged in correct alphabetical order for court filing purposes?

Accepted Answer

O'Brien, Okafor, Ortega, Owens

Answer

Ortega, Owens, O'Brien, Okafor

Answer

Okafor, O'Brien, Owens, Ortega

Answer

Owens, Ortega, Okafor, O'Brien

Question 3

A defendant's date of birth is recorded as 03/14/1989 on the arrest report but as 03/41/1989 on the court intake form. What is the discrepancy?

Accepted Answer

The day value is impossible.

Answer

The month is different.

Answer

The year is different.

Answer

There is no discrepancy.

Question 4

A court officer is cross-referencing two lists of exhibit numbers. List A: E-101, E-102, E-103, E-105. List B: E-101, E-102, E-103, E-104, E-105. What is the difference?

Accepted Answer

List B contains E-104 which is absent from List A.

Answer

List A has an extra item.

Answer

List B is missing E-103.

Answer

The lists are identical.

Question 5

Two address entries for the same witness must be compared. Entry 1: '47 Bleecker St, Apt 3C, New York, NY 10012'. Entry 2: '47 Bleeker St, Apt 3C, New York, NY 10012'. What error exists?

Accepted Answer

The street name is misspelled in Entry 2.

Answer

The apartment number differs.

Answer

The ZIP code differs.

Answer

The state abbreviation is wrong.

Question 6

A court clerk must confirm that case totals match. Column totals from today's docket: 12 + 9 + 7 + 14 = 42. The printed summary sheet shows 43. What should the officer do?

Accepted Answer

Report the one-unit discrepancy for review.

Answer

Accept the printed summary as authoritative.

Answer

Add one case to the column to reconcile.

Answer

Discard the printed summary.

Question 7

Which Social Security Number contains a format error when the standard format is XXX-XX-XXXX?

Accepted Answer

456-78-901

Answer

123-45-6789

Answer

987-65-4321

Answer

321-54-8765