New Jersey Civil Service Exam Clerical Aptitude and Filing 3

Question 1

A clerk must retype a table with 6 rows and 4 columns. How many individual data cells must be entered?

Accepted Answer

24

Answer

6 rows multiplied by 4 columns equals 24 cells.

Question 2

In a subject filing system, where would a document about 'Employee Health Insurance Benefits' most likely be filed?

Accepted Answer

Under 'Benefits'

Answer

In subject filing, 'Benefits' is typically the primary category under which health insurance documents are grouped.

Question 3

Which of the following is the correct way to alphabetize names with prefixes such as 'de', 'von', or 'van' in most U.S. filing systems?

Accepted Answer

Combine the prefix with the surname as one unit

Answer

In standard U.S. filing, prefixes like 'de', 'von', and 'van' are combined with the surname and filed as one unit.

Question 4

A clerk is cross-referencing a document filed under 'Johnson, Robert T.' under the name 'Bob Johnson.' What should the cross-reference card show?

Accepted Answer

Johnson, Bob — See Johnson, Robert T.

Answer

Cross-reference cards are filed in the alternate location and direct the searcher to the main file using 'See [main file name].'

Question 5

A typist averages 65 words per minute. How long will it take her to type a 975-word document?

Accepted Answer

15 minutes

Answer

975 divided by 65 equals 15 minutes.

New Jersey Civil Service Exam Practice Test