New Jersey Civil Service Exam Clerical Aptitude and Filing 2 — Questions and Answers
Question 1: In alphabetical filing, which name would be filed LAST among these four options?
- MacArthur, James
- Macbeth, Robert
- MacDonald, Susan
- Mackenzie, Paul (Correct answer)
Correct answer: Mackenzie, Paul
When filing Mac/Mc names, all letters are considered, so Mackenzie comes after MacDonald and MacArthur alphabetically.
Question 2: A clerk is given a stack of 200 forms to count and batch in groups of 25. How many batches will there be?
- 6
- 7
- 8 (Correct answer)
- 9
Correct answer: 8
200 divided by 25 equals 8 batches.
Question 3: Which of the following is the correct filing order for these business names: 'A-1 Plumbing', 'AAA Services', 'A & B Cleaners', 'Able Movers'?
- A & B Cleaners, A-1 Plumbing, AAA Services, Able Movers (Correct answer)
- A-1 Plumbing, A & B Cleaners, AAA Services, Able Movers
- AAA Services, A-1 Plumbing, A & B Cleaners, Able Movers
- A & B Cleaners, AAA Services, A-1 Plumbing, Able Movers
Correct answer: A & B Cleaners, A-1 Plumbing, AAA Services, Able Movers
Symbols and punctuation are ignored, so '& B' files as 'B', and the order is: AB Cleaners, A1 Plumbing, AAA Services, Able Movers.
Question 4: A records technician needs to file documents for 'Department of Transportation, NJ' and 'NJ Transit Authority'. Under which letter would each be filed?
- Both under 'N'
- 'D' and 'N' respectively (Correct answer)
- Both under 'D'
- 'N' and 'T' respectively
Correct answer: 'D' and 'N' respectively
Government departments are filed by the key word, so 'Department of Transportation, NJ' files under 'D' and 'NJ Transit Authority' files under 'N'.
Question 5: When proofreading the sentence 'The mayor signed the ordanance on Tuesday,' what error is present?
- 'mayor' should be capitalized
- 'ordanance' is misspelled (Correct answer)
- 'Tuesday' should be lowercase
- No error is present
Correct answer: 'ordanance' is misspelled
The correct spelling is 'ordinance,' not 'ordanance.'
Question 6: A file drawer has folders labeled in numeric order. Where would file #347 be placed among #344, #345, #349, #352?
- Before #344
- Between #345 and #349 (Correct answer)
- Between #349 and #352
- After #352
Correct answer: Between #345 and #349
347 falls between 345 and 349 in ascending numeric order.
Question 7: Which of the following correctly lists these dates in chronological order for filing purposes? March 5, February 28, April 1, January 15
- January 15, February 28, March 5, April 1 (Correct answer)
- February 28, January 15, March 5, April 1
- March 5, April 1, January 15, February 28
- April 1, March 5, February 28, January 15
Correct answer: January 15, February 28, March 5, April 1
Chronological order follows the calendar: January, February, March, April.
New Jersey Civil Service Exam Clerical Aptitude and Filing 2
In alphabetical filing, which name would be filed LAST among these four options?