Terminal Agency Coordinator (TAC) Roles and Audit Responsibilities Flashcards

What is the primary role of the Terminal Agency Coordinator (TAC) within a law enforcement agency?

Answer: To serve as the agency's point of contact with the CJIS Systems Agency and ensure compliance with all NCIC and CJIS security policies

The TAC serves as the agency's liaison to the CJIS Systems Agency and is responsible for ensuring the agency's compliance with all NCIC policies and CJIS Security Policy requirements.

How often must the TAC conduct internal audits of the agency's NCIC records and usage?

Answer: Annually or more frequently as directed by the CSA

TACs must conduct internal audits of NCIC records and usage at least annually, and more frequently if directed by the CJIS Systems Agency or if compliance concerns arise.

When a TAC discovers that an officer has been running personal NCIC queries, what must the TAC do?

Answer: Immediately suspend the officer's NCIC access, document the incident, report it to the CSA, and ensure appropriate disciplinary action is initiated

The TAC must immediately suspend the officer's NCIC access, document the incident, report it to the CSA as a security incident, and ensure that appropriate disciplinary and corrective actions are taken.

What training requirement must the TAC themselves meet to perform their responsibilities effectively?

Answer: TACs must complete the same NCIC operator training as all other personnel plus additional TAC-specific training on compliance and security management

TACs must complete standard NCIC operator training plus additional TAC-specific training covering compliance, security policy, audit responsibilities, and security management.

What is the TAC's responsibility when a new employee joins the agency and requires NCIC access?

Answer: The TAC ensures the employee completes required training, signs user agreements, undergoes background screening, and receives access only after all prerequisites are met

Before activating NCIC access for new personnel, the TAC must ensure they complete required training, sign user agreements, undergo appropriate background screening, and meet all other access prerequisites.

How does the TAC prepare the agency for a formal CJIS triennial audit?

Answer: By conducting pre-audit internal reviews, ensuring all documentation is current and accessible, and briefing agency leadership on expected audit scope

The TAC prepares for formal audits by conducting internal pre-audit reviews, organizing required documentation, and briefing leadership — ensuring the agency can demonstrate compliance through evidence.