Record Entry, Modification, and Cancellation Flashcards

Which agency has the authority to modify an NCIC record after it has been entered?

Answer: The originating agency that entered the record, or another agency specifically authorized by the originating agency

Only the originating agency that entered an NCIC record, or another agency specifically authorized by the originating agency, has the authority to modify that record.

What information must be verified before an agency enters a Wanted Person record into NCIC?

Answer: A valid arrest warrant or court order authorizing the arrest, and that the entering agency will accept custody if the person is apprehended

Before entering a Wanted Person record, the entering agency must have a valid warrant or legal authority for the arrest and must confirm it will accept custody if the person is located.

When must an agency cancel an NCIC record?

Answer: When the basis for the entry no longer exists — such as when a warrant is recalled, a missing person is found, or stolen property is recovered

An NCIC record must be cancelled immediately when the reason for its entry no longer exists, such as when a warrant is recalled, a fugitive is apprehended, a missing person is located, or stolen property is recovered.

What transaction type is used in NCIC to cancel an existing record?

Answer: CAN transaction

The CAN (cancel) transaction is used in NCIC to remove an active record from the database when it is no longer valid.

What is the purpose of the NCIC transaction type 'MOD'?

Answer: To update specific fields of an existing NCIC record without cancelling and re-entering the entire record

The MOD transaction updates specific data fields in an existing NCIC record, allowing the originating agency to correct or update information without cancelling the entire record.

If a wanted person is arrested on the outstanding warrant by a local agency, who is responsible for cancelling the NCIC Wanted Person record?

Answer: The originating agency that entered the record

The originating agency that entered the Wanted Person record is responsible for cancelling it upon learning that the subject has been apprehended on the outstanding warrant.