MT Notary Notary Journal and Recordkeeping 4

Question 1

A Montana notary keeping an electronic journal must ensure it is:

Accepted Answer

In a permanent, tamper-evident electronic format

Answer

An electronic journal must be maintained in a permanent, tamper-evident electronic format complying with Secretary of State rules.

Question 2

For a remote online notarization, what additional record must a Montana notary keep besides the journal entry?

Accepted Answer

An audio-visual recording of the notarial act

Answer

Remote notarizations require an audio-visual recording of the performance of the act, retained like the journal.

Question 3

A notary makes an error while writing a journal entry in ink. The correct way to fix it is to:

Accepted Answer

Draw a single line through the error, write the correction, and initial it

Answer

Errors should be corrected with a single line-through, the correction, and the notary's initials so the original remains legible.

Question 4

A notary notarizes signatures on four identical documents for the same signer in one session. Best journal practice is to:

Accepted Answer

Record each notarial act, noting the number of identical documents

Answer

Every notarial act must be recorded, though identical documents in one session may be noted within properly detailed entries.

Question 5

Which detail about the document itself belongs in the journal entry?

Accepted Answer

The title or type and date of the record notarized

Answer

The entry must include a description of the record, typically its title or type and its date.

(MT Notary) Montana Notary Exam Practice Test