MT Notary Document Handling and Verification 4

Question 1

After completing a notarization, where should a Montana notary record the details of the act?

Accepted Answer

In the notary's journal of notarial acts

Answer

Montana notaries are required to maintain a journal recording each notarial act.

Question 2

What information about the signer's identification should a Montana notary enter in the journal?

Accepted Answer

The type of ID used or the method of identification

Answer

The journal should describe how identity was verified, such as the type of ID, without needing sensitive full ID numbers.

Question 3

A title company asks the notary to send loose, pre-signed notarial certificates to attach to documents later. The notary should:

Accepted Answer

Refuse, because certificates may only be completed for acts actually performed

Answer

Providing signed or sealed certificates for acts not performed in the notary's presence is prohibited.

Question 4

A notary realizes after the signer left that the certificate was never signed or sealed. What is the proper remedy?

Accepted Answer

Complete the certificate only if the notarial act was actually performed and journal records confirm it

Answer

A notary may complete an omitted certificate only for an act genuinely performed, relying on the journal entry as evidence.

Question 5

How should a Montana notary correct an error made while writing the notarial certificate?

Accepted Answer

Draw a single line through the error, insert the correction, and initial it

Answer

Corrections should be made transparently with a line-through, the correct text, and the notary's initials.

(MT Notary) Montana Notary Exam Practice Test