Communication & Documentation Flashcards

Chain of custody documentation primarily establishes:

Answer: Who handled the evidence, when, and under what conditions

It records every transfer and handler to prove the evidence's integrity.

When should a deputy document a Miranda advisement?

Answer: Whenever custodial interrogation occurs, including time, who gave it, and the suspect's response

Documenting the advisement, time, and waiver response is critical for admissibility.

A use-of-force report should include:

Answer: The subject's actions, the deputy's perceptions, the force used, and any injuries and medical care

Reports must articulate why force was needed and what occurred, including medical aftermath.

Evidence packaging labels should typically include:

Answer: Case number, item description, date/time collected, location, and collector's initials

Complete labeling supports identification and chain of custody.

A deputy takes handwritten field notes. What should they do with them after writing the report?

Answer: Retain them according to agency policy since they may be discoverable

Field notes may be subject to discovery and must be preserved per policy.

Which is true of Michigan Freedom of Information Act (FOIA) requests regarding police reports?

Answer: Certain information may be exempt, such as that which would interfere with an investigation or invade privacy

Michigan FOIA contains exemptions for law enforcement records, including ongoing investigations and privacy.

Photographs taken at a scene should be documented by noting:

Answer: Who took them, date, time, location, and what each depicts

Documentation lets the photographer authenticate the images in court.