MS-203 - Microsoft 365 Messaging Compliance and Retention Policies Questions and Answers

Question 1

An organization needs to retain all Microsoft Teams channel messages for its 'Executives' user group for 10 years.
All other users' Teams messages must be deleted after 3 years.
What is the most effective way to configure this using Microsoft Purview retention policies?

Accepted Answer

Create two separate retention policies for Teams. Scope one policy to the Executives group for 10 years and a second policy to all other users for 3 years, excluding the Executives group.

Answer

Create a single retention policy for 3 years and apply a 10-year retention label to the Executives' Teams.

Answer

Use Messaging Records Management (MRM) policies to define the different retention periods for the user groups.

Answer

Create one retention policy for Teams scoped to all users for 10 years and use a mail flow rule to delete messages older than 3 years for non-executives.

Question 2

What is the fundamental difference between applying a Microsoft Purview retention policy to a location versus applying a retention label to an item?

Accepted Answer

A retention policy applies to all items within a container, like a mailbox or site, while a retention label is applied to an individual item, like an email or document.

Answer

A retention label can only delete content, whereas a retention policy can both retain and delete content.

Answer

A retention policy requires end-user interaction to be applied, while a retention label is always applied automatically.

Answer

A retention label is a legacy feature that has been replaced by retention policies.

Question 3

A user's mailbox is placed on Litigation Hold. The user performs several actions within their Outlook client. Which of the following user actions results in a copy of the original item being preserved in the Recoverable Items folder?

Accepted Answer

Editing the subject line of a received email and saving the change.

Answer

Assigning a category to an email.

Answer

Creating a new draft email but never sending it.

Answer

Reading an unread email.

Question 4

A legal department needs to preserve all emails pertaining to an internal investigation codenamed "Project Falcon" for an indefinite period. The data is spread across multiple users' mailboxes. What is the most precise and efficient method in Microsoft Purview to accomplish this?

Accepted Answer

Create a Microsoft Purview eDiscovery (Standard) case, and create a hold associated with the case using the keyword "Project Falcon".

Answer

Place the mailboxes of all involved users on Litigation Hold.

Answer

Instruct users to apply a "Legal Hold" retention label to all content related to "Project Falcon".

Answer

Create a retention policy that retains all content in Exchange for an indefinite period.

Question 5

An organization is migrating from on-premises Exchange to Exchange Online and currently uses Messaging Records Management (MRM) policies. To adopt a modern, unified information governance strategy, which Microsoft Purview feature is the recommended replacement for MRM?

Accepted Answer

Retention Policies and Retention Labels

Answer

Journaling Rules

Answer

Data Loss Prevention (DLP) Policies

Answer

eDiscovery Holds

Question 6

An administrator configures a Microsoft Purview retention policy to delete all emails 7 years after they were created. A specific user's mailbox is also placed on Litigation Hold for an eDiscovery case. What happens to an 8-year-old email in this user's mailbox?

Accepted Answer

The email is preserved and cannot be permanently deleted until the Litigation Hold is removed.

Answer

The email is permanently deleted by the retention policy.

Answer

The email is moved to the user's archive mailbox.

Answer

The user is prompted to decide whether to delete or keep the email.