Professional Standards & Competencies Flashcards

An admin wants to ensure that only licensed users can send email through Exchange Online. Which approach enforces this standard?

Answer: Assign Exchange Online licenses only to users who need email

Assigning Exchange Online licenses only to users who require email access is the correct way to control who can use the mail service.

Which Microsoft 365 competency involves ensuring that data loss prevention policies align with organizational regulatory requirements?

Answer: Compliance management

Compliance management in Microsoft 365 encompasses aligning DLP policies, sensitivity labels, and retention policies with regulatory standards.

A new IT admin joins the team and needs access to the Microsoft 365 admin center but should not be able to modify billing settings. Which role is appropriate?

Answer: Service Support Administrator

The Service Support Administrator can open service requests and view the admin center but cannot change billing configurations.

What is the purpose of the Microsoft 365 Message Center in the admin center?

Answer: To notify admins of upcoming service changes and new features

The Message Center publishes planned changes, new features, and actionable advisories that admins need to be aware of.

An organization's security policy requires that admin actions in Microsoft 365 be attributable to individual accounts. Which practice enforces this?

Answer: Requiring each admin to have their own named admin account

Each administrator should have an individual named account so that audit logs can attribute actions to specific individuals.

Which feature in Microsoft Purview Compliance Manager helps organizations assess their compliance posture against specific regulations like GDPR or HIPAA?

Answer: Assessment templates

Compliance Manager provides regulation-specific assessment templates that measure controls implemented against requirements like GDPR or HIPAA.

An admin is setting up Microsoft 365 for a new organization and must verify the custom domain before it can be used for email. What record type is typically used for domain verification?

Answer: TXT record

Microsoft 365 typically uses a TXT record added to the domain's DNS zone to verify domain ownership.