MMC Records Management & Administration 4

Question 1

Which records management standard provides guidance on designing trustworthy electronic records systems for government agencies?

Accepted Answer

ISO 15489 Records Management

Answer

ISO 15489 is the internationally recognized standard for records management that guides the creation and maintenance of authentic, reliable, and usable records.

Question 2

What is 'appraisal' in archival and records management practice?

Accepted Answer

Evaluating records to determine their value and appropriate retention period

Answer

Appraisal is the process of evaluating records to determine their administrative, legal, fiscal, and historical value and setting appropriate retention periods.

Question 3

A city council approves a resolution authorizing the clerk to sign contracts up to $10,000. The resolution is a:

Accepted Answer

Governance record that should be retained permanently

Answer

Resolutions of the governing body are governance records that document official municipal decisions and should be retained permanently.

Question 4

What does 'chain of custody' mean in the context of municipal records?

Accepted Answer

The documented history of who has possessed or controlled a record

Answer

Chain of custody documents the chronological history of possession and control of a record, which is critical for establishing its authenticity and admissibility.

Question 5

Under most state records laws, electronic signatures on municipal records are considered legally valid when they comply with:

Accepted Answer

The Electronic Signatures in Global and National Commerce Act (ESIGN) and/or state UETA statutes

Answer

ESIGN at the federal level and state UETA adoptions provide the legal framework that makes electronic signatures on public records legally equivalent to handwritten signatures.

(MMC) Master Municipal Clerk Certification Practice Test

(MMC) Master Municipal Clerk Certification Practice Test

MMC Records Management & Administration 4