MMC Records Management & Administration

Question 1

What is the primary purpose of municipal records management?

Accepted Answer

Organize and preserve documents

Answer

To delete old records

Answer

To create new laws

Answer

To confuse citizens

Question 2

Which records are considered public in municipal governance?

Accepted Answer

Accessible public records

Answer

All private emails

Answer

Personal employee files

Answer

Attorney-client privileged files

Question 3

Why is proper filing important in records administration?

Accepted Answer

Ensures retrieval and compliance

Answer

It wastes time

Answer

Is optional

Answer

Confuses staff

Question 4

What is a records retention schedule?

Accepted Answer

Specifies record keeping duration

Answer

A filing system

Answer

Only for financial reports

Answer

A backup plan

Question 5

How should confidential records be handled?

Accepted Answer

Restricted and secure

Answer

Publicly accessible

Answer

Shared with all staff

Answer

Discarded quickly

Question 6

Why is electronic records management important?

Accepted Answer

Improves efficiency and recovery

Answer

It complicates tasks

Answer

Only for big cities

Answer

Is optional

Question 7

What role does the municipal clerk play in records management?

Accepted Answer

Manages records and compliance

Answer

Only schedules meetings

Answer

Manages finance

Answer

Enforces laws

Question 8

How often should records be reviewed for retention?

Accepted Answer

Regularly

Answer

Never

Answer

Only once

Answer

Only when audited

Question 9

What is the consequence of poor records management?

Accepted Answer

Loss and legal risks

Answer

Improved efficiency

Answer

No impact

Answer

Better public image