MMC Public Records & Archival Management 4

Question 1

Which archival principle requires that records be maintained in the order in which they were originally organized by their creator?

Accepted Answer

Original order

Answer

The principle of original order (respect pour l'ordre primitif) requires archivists to maintain the arrangement established by the records' creator.

Question 2

A municipal government wants to implement an Electronic Records Management System (ERMS). What is the most critical first step?

Accepted Answer

Conduct a records inventory and needs assessment

Answer

Before implementing any ERMS, a thorough records inventory and needs assessment must be conducted to understand what records exist and what the system must handle.

Question 3

What is a 'finding aid' in archival management?

Accepted Answer

A descriptive document that helps researchers identify and locate archival records

Answer

A finding aid is a descriptive tool (such as an inventory or register) that provides information about archival collections to help researchers navigate them.

Question 4

Under HIPAA, which type of municipal record requires the most stringent access controls?

Accepted Answer

Protected health information held by a municipal health department

Answer

HIPAA imposes strict privacy and security requirements on protected health information (PHI) held by covered entities, including municipal health departments.

Question 5

Which migration strategy is most appropriate for ensuring long-term accessibility of digital records?

Accepted Answer

Periodic migration to current, open, or widely supported formats

Answer

Periodic format migration to current or open standards is the standard strategy for preserving long-term digital accessibility while managing format obsolescence.

(MMC) Master Municipal Clerk Certification Practice Test

(MMC) Master Municipal Clerk Certification Practice Test

MMC Public Records & Archival Management 4