MMC Public Records & Archival Management 3

Question 1

Which archival principle holds that records created by an organization should be kept together and not mixed with records of another organization?

Accepted Answer

Provenance

Answer

The principle of provenance (respect des fonds) requires that records be kept according to their source and not intermingled with records from other creators.

Question 2

A municipal clerk is preparing a records inventory. Which data element is LEAST essential to include in the inventory?

Accepted Answer

Name of the employee who created each record

Answer

While record series title, location, and date range are essential inventory elements, identifying the individual creator of each record is not typically required.

Question 3

Which type of municipal record is most likely to be classified as a permanent record?

Accepted Answer

Meeting minutes of the city council

Answer

City council meeting minutes document official governmental actions and are typically classified as permanent records.

Question 4

The Freedom of Information Act (FOIA) at the federal level requires agencies to respond to requests within how many business days?

Accepted Answer

20 business days

Answer

The federal FOIA requires agencies to respond to requests within 20 business days, though many states have different timelines for state/local records.

Question 5

What is 'born-digital' content in records management?

Accepted Answer

Records created in digital format that never existed in physical form

Answer

Born-digital records are those created electronically from their inception and never existed as physical documents.

(MMC) Master Municipal Clerk Certification Practice Test

(MMC) Master Municipal Clerk Certification Practice Test

MMC Public Records & Archival Management 3