MMC Public Records & Archival Management 2

Question 1

Which retention schedule authority primarily governs municipal records in the United States?

Accepted Answer

State archives or records management agency

Answer

Municipal records retention schedules are primarily governed by state archives or state records management agencies, not federal bodies.

Question 2

A city clerk receives a FOIA request for emails between the mayor and a contractor. The emails are stored on a personal device. What is the correct action?

Accepted Answer

Retrieve the emails from the personal device if they concern official business

Answer

Public records laws generally apply to records of public business regardless of the device or medium on which they are stored.

Question 3

What is the primary purpose of a records disposition authority (RDA)?

Accepted Answer

To provide legal authorization for destroying or transferring records

Answer

A records disposition authority provides the legal basis for disposing of records, either by destruction or transfer to archival custody.

Question 4

Which of the following best describes 'chain of custody' in the context of public records?

Accepted Answer

The documented history of who controlled a record from creation to present

Answer

Chain of custody documents the chronological sequence of custody, control, and transfer of records, which is critical for legal admissibility.

Question 5

Under the Americans with Disabilities Act, a municipality must make public records accessible to individuals with disabilities. Which format is most commonly required for digital records?

Accepted Answer

Section 508-compliant accessible electronic formats

Answer

Section 508 of the Rehabilitation Act requires federal agencies and many local governments to make electronic records accessible to people with disabilities.

(MMC) Master Municipal Clerk Certification Practice Test

(MMC) Master Municipal Clerk Certification Practice Test

MMC Public Records & Archival Management 2