MMC Meeting & Agenda Preparation 2

Question 1

Under Robert's Rules of Order, what is the proper term for the item that allows the governing body to change the adopted agenda during a meeting?

Accepted Answer

Suspend the Rules

Answer

Suspending the rules by a two-thirds vote allows the body to deviate from the adopted agenda order or add items.

Question 2

Which of the following best describes a 'consent calendar' (or consent agenda) in municipal meetings?

Accepted Answer

A grouping of routine, non-controversial items approved with a single vote

Answer

A consent calendar bundles routine items for single-vote approval, allowing the body to focus time on substantive matters.

Question 3

When must a municipal clerk typically provide the agenda to council members before a regular meeting under most state open meetings laws?

Accepted Answer

At least 72 hours in advance

Answer

Many state statutes require agenda posting at least 72 hours before a regular public meeting to ensure transparency.

Question 4

What is the primary purpose of an 'action item' designation on a municipal agenda?

Accepted Answer

To signal that the governing body is expected to take a formal vote

Answer

Marking an item as an 'action item' informs attendees that the council intends to deliberate and vote on it at that meeting.

Question 5

A clerk is preparing a meeting packet. Which document should appear FIRST in the packet to orient council members?

Accepted Answer

The meeting agenda

Answer

The agenda serves as the roadmap for the meeting and should lead the packet so members can orient all supporting documents to agenda items.

(MMC) Master Municipal Clerk Certification Practice Test