Practice Test Geeks(MMC) Master Municipal Clerk Certification Practice Test
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Records Management & Administration Flashcards

7 cards from real MMC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. Which records management standard provides guidance on designing trustworthy electronic records systems for government agencies?

    Answer: ISO 15489 Records Management

    ISO 15489 is the internationally recognized standard for records management that guides the creation and maintenance of authentic, reliable, and usable records.

  2. What is 'appraisal' in archival and records management practice?

    Answer: Evaluating records to determine their value and appropriate retention period

    Appraisal is the process of evaluating records to determine their administrative, legal, fiscal, and historical value and setting appropriate retention periods.

  3. A city council approves a resolution authorizing the clerk to sign contracts up to $10,000. The resolution is a:

    Answer: Governance record that should be retained permanently

    Resolutions of the governing body are governance records that document official municipal decisions and should be retained permanently.

  4. What does 'chain of custody' mean in the context of municipal records?

    Answer: The documented history of who has possessed or controlled a record

    Chain of custody documents the chronological history of possession and control of a record, which is critical for establishing its authenticity and admissibility.

  5. Under most state records laws, electronic signatures on municipal records are considered legally valid when they comply with:

    Answer: The Electronic Signatures in Global and National Commerce Act (ESIGN) and/or state UETA statutes

    ESIGN at the federal level and state UETA adoptions provide the legal framework that makes electronic signatures on public records legally equivalent to handwritten signatures.

  6. Which filing system is MOST efficient for retrieving individual citizen records when the requester provides only the person's name?

    Answer: Alphabetical filing by surname

    Alphabetical filing by surname is most efficient when the primary identifier available is a person's name, as no cross-reference lookup is needed.

  7. What is the purpose of a 'file plan' in a municipal records program?

    Answer: A structured scheme that identifies categories of records and how they should be organized and titled

    A file plan provides a standardized framework for organizing, naming, and categorizing records to ensure consistent filing and efficient retrieval.