Communication and Documentation Flashcards

An instructor plans to post a video of a student's lesson on social media. What should happen first?

Answer: Get the student's written permission (or a guardian's for minors)

Written consent should be obtained before sharing a student's image or video publicly.

Which item belongs in a student intake form for new private lesson clients?

Answer: Playing experience, goals, health concerns, and emergency contact

Intake forms gather information needed to plan lessons safely and around the student's goals.

A frustrated student says, 'I'll never get this serve.' What is the most effective response?

Answer: Acknowledge the frustration, simplify the task, and highlight a recent improvement

Empathy plus a simpler, achievable step rebuilds confidence and keeps the student progressing.

When teaching a mixed-ability group, how should communication be adjusted?

Answer: Offer the same core cue but provide simpler or harder variations by level

Differentiated instruction keeps one shared focus while adjusting difficulty for each level.

How long should an instructor generally keep signed waivers and incident reports?

Answer: Keep them securely for the period recommended by the employer, insurer, or local law

Records should be stored securely and retained per insurer, employer, or legal guidance because claims can arise later.

What is the best way to explain the purpose of a drill to students?

Answer: Briefly connect the drill to a game situation they will face

Linking a drill to real game situations increases motivation and transfer to play.

While demonstrating a backhand volley to a group, where should students be positioned?

Answer: In a semicircle at a safe distance with a clear view of the demonstration

A safe semicircle lets every student see the demonstration clearly without risk of being hit.