Indiana Notary Journal Requirements Flashcards

Is an Indiana notary required by state law to maintain a notarial journal?

Answer: Yes, all Indiana notaries must maintain a journal as required by statute

Indiana law requires notaries to maintain a journal recording each notarial act they perform.

What information must an Indiana notary record in their journal for each notarial act?

Answer: The date, time, type of act, name of signer, description of document, and method of identification

Indiana journal entries must include the date, time, type of notarial act, signer's name, document description, and identification method used.

In what format may an Indiana notary maintain their notarial journal?

Answer: Either a bound paper journal or an electronic journal that meets state requirements

Indiana permits notaries to maintain their journal in either a bound paper format or an approved electronic format.

How long must an Indiana notary retain their notarial journal after the final entry?

Answer: 10 years

Indiana requires notaries to retain their journal for at least 10 years after the date of the last entry.

What should an Indiana notary do with their journal if their commission expires and they do not renew?

Answer: Retain the journal for the required 10-year period even after the commission expires

Even after a commission expires, the notary must retain the journal for the full 10-year retention period from the last entry.

When a person demands to inspect an Indiana notary's journal, who has the right to access it?

Answer: Persons with a direct interest in a transaction recorded in the journal, or law enforcement with proper authority

Indiana journal access is limited to parties with a direct interest in the recorded transaction or authorized law enforcement — it is not a fully public record.