Electronic & Remote Notarization Flashcards

Which identity verification method used in Illinois RON asks the principal dynamic questions based on their personal history?

Answer: Knowledge-based authentication (KBA)

Knowledge-based authentication uses dynamic questions derived from the principal's personal and financial history to verify identity remotely.

Which Illinois office must approve a Remote Online Notarization technology platform before a notary may use it?

Answer: Illinois Secretary of State

RON platforms must be registered with the Illinois Secretary of State before an Illinois notary is authorized to use them.

What security requirement must an Illinois electronic notary's seal satisfy when applied to a document?

Answer: Render the notarial certificate tamper-evident

The electronic seal must be attached to the document in a manner that makes any subsequent alteration detectable.

What quality of audio-visual communication is legally required during an Illinois remote online notarization session?

Answer: Real-time, two-way audio and video

Illinois law requires real-time, two-way audio and visual communication between the notary and principal throughout the RON session.

If an Illinois notary cannot successfully verify a principal's identity during a RON session, the notary must:

Answer: Refuse to perform the notarial act

Successful identity verification is a mandatory prerequisite; if it cannot be achieved, the notary must decline to perform the act.

In Illinois RON, credential analysis is the process of:

Answer: Using technology to verify the authenticity of the principal's government-issued ID

Credential analysis uses technology to confirm that the principal's government-issued identification document is genuine and unaltered.

Where must an Illinois notary be physically located when performing a remote online notarization?

Answer: Illinois

Illinois law requires the notary to be physically present within Illinois at the time of performing the remote online notarization.

For how long must an Illinois electronic notary retain the video recording of each RON session?

Answer: 7 years

Illinois requires electronic notaries to retain RON session recordings for a minimum of 7 years from the date of the notarial act.

Which of the following must be recorded in an Illinois electronic notary's journal for each RON session?

Answer: The type of document and the means of identity verification used

The journal must record the document type, its description, and the identity verification method employed to authenticate the principal.

What must an Illinois electronic notary do with their RON records after their notary commission expires and is not renewed?

Answer: Continue to retain the records for the remainder of the required retention period

Expiration of the notary commission does not end the record-keeping obligation; the notary must retain records for the full required period.

In what format must an Illinois electronic notary maintain their journal?

Answer: A tamper-evident format that prevents unauthorized alterations

The electronic journal must be maintained in a tamper-evident format so that unauthorized changes to entries are detectable.

May an Illinois electronic notary share their journal access credentials with a colleague or supervisor?

Answer: No, the journal is the individual notary's sole responsibility

The electronic journal is a personal professional record; its credentials must never be shared with any other person.

What fee information must an Illinois electronic notary record in the RON journal for each notarial act?

Answer: The total fees charged for the notarial act

The journal must document the fees charged for each notarial act performed during the session as part of the complete record.

If an Illinois electronic notary's system is compromised in a data breach affecting RON records, the notary should:

Answer: Notify affected principals and take steps to secure the remaining records

A data breach requires notifying the affected principals and immediately taking corrective action to secure any remaining records.

If an Illinois notary performs RON using a platform that has not been approved by the Secretary of State, the notarization is:

Answer: Invalid and subject to potential disciplinary action against the notary

Using an unapproved RON platform renders the notarization legally invalid and may result in disciplinary action against the notary's commission.

An Illinois notary who willfully falsifies a remote online notarial act may face:

Answer: Both civil liability and criminal prosecution

Willful falsification of a notarial act exposes the notary to civil liability and potential criminal prosecution under Illinois law.

What must an Illinois notary do before they are authorized to begin performing remote online notarizations?

Answer: Register as an electronic notary with the Illinois Secretary of State

An Illinois notary must register as an electronic notary with the Secretary of State; RON authority is a separate authorization layered on the base notary commission.

May an Illinois notary's electronic seal be used by their employer or supervisor in the notary's absence?

Answer: No, the electronic seal is exclusively for the commissioned notary's personal use

The electronic seal is personal to the commissioned notary and may never be shared with, transferred to, or used by any other person.

If an Illinois notary suspects fraud by the principal during a RON session, the notary should:

Answer: Refuse to complete the notarization and may report suspected fraud to appropriate authorities

When fraud is suspected, the notary must refuse to complete the act and may report the suspected fraud to law enforcement or other appropriate authorities.

Under what circumstances may an Illinois RON session recording be disclosed to a third party?

Answer: To law enforcement or a court pursuant to a lawful subpoena or court order

RON recordings are confidential and may be disclosed only in response to a lawful subpoena or court order, not for general or commercial purposes.