- Digital Literacy Word Processing Applications Flashcards

You want to send the same letter to 200 customers, each with their own name and address. Which feature should you use?

Answer: Mail Merge

Mail Merge combines a main document with a data source to create personalized copies.

In a mail merge, what is the role of the Excel spreadsheet that holds customer names and addresses?

Answer: Data source

The data source supplies the records whose values fill the merge fields.

Two coworkers edit the same document in Google Docs at the same time. What lets each see who changed which text?

Answer: Version history

Version history shows earlier versions of the file and which collaborator made each set of edits.

A reviewer wants to suggest wording without directly changing your text in Google Docs. Which mode should they switch to?

Answer: Suggesting

Suggesting mode records proposed edits that the owner can accept or reject.

You received a document with many tracked changes and want to approve all of them at once. What should you do?

Answer: Choose Accept All Changes on the Review tab

Accept All Changes makes every tracked revision permanent and removes the markup.

Which sharing permission lets a colleague add comments to a shared cloud document but not change its text?

Answer: Commenter

Commenter access allows comments and suggestions without direct editing.

You need to share a final résumé that looks the same on any device and can't be easily edited. Which format is best?

Answer: PDF

PDF keeps formatting fixed across devices and is not easily edited.