HUD Documentation and Reporting Flashcards

Under HUD rules, how often must a PHA conduct HQS inspections for all units under a Housing Choice Voucher HAP contract?

Answer: At least once every 12 months

PHAs must inspect all Housing Choice Voucher units at least once annually to ensure they continue to meet Housing Quality Standards throughout the tenancy.

Which HUD system is used to track inspection results and assist PHAs in managing Housing Choice Voucher unit inspections?

Answer: REAC (Real Estate Assessment Center) portal

HUD's REAC (Real Estate Assessment Center) system supports inspection tracking and scoring for HUD-assisted housing, including Housing Choice Voucher units.

An inspector completes an HQS inspection and notes several deficiencies. Which deficiency category allows the landlord 30 days to correct?

Answer: Non-life-threatening (Standard) deficiencies

Non-life-threatening HQS deficiencies must be corrected within 30 days; life-threatening deficiencies require correction within 24 hours.

What must a HUD inspector document about electrical outlets in an HQS inspection?

Answer: Presence of GFCIs in kitchens and bathrooms, and absence of hazardous conditions such as exposed wiring

HQS inspectors assess electrical safety by documenting GFCI presence in required locations and identifying hazardous conditions such as exposed wiring, sparking outlets, or double-tapped breakers.

In HUD inspection documentation, a unit is listed as 'Pass with Comments.' What does this mean?

Answer: The unit meets HQS minimums but the inspector noted non-mandatory observations for the owner's attention

'Pass with Comments' means the unit meets all mandatory HQS requirements but the inspector documented non-critical observations that the owner may want to address proactively.

When an owner makes repairs after a failed HQS inspection, what must the PHA do before resuming HAP payments?

Answer: Conduct a re-inspection to verify that all cited deficiencies have been corrected

PHAs must re-inspect the unit after the owner reports corrections to verify all deficiencies are resolved before reinstating or resuming Housing Assistance Payments.