HI Notary Copy Certifications 3

Question 1

Can a Hawaii notary certify a copy of a U.S. passport photo page?

Accepted Answer

No, passports are federal government documents and cannot be copy-certified by notaries

Answer

U.S. passports are issued by the federal government; certified copies must come from the appropriate government authority, not from a notary.

Question 2

What distinguishes a notary's copy certification from a certified copy issued by a government agency?

Accepted Answer

A government agency's certified copy is issued by the official custodian of the record

Answer

A government agency issues certified copies as the official custodian of the original record, giving those copies an authority a notary's certification cannot replicate for those records.

Question 3

A notary is asked to certify a copy of a deed that was recorded at the Hawaii Bureau of Conveyances. What should the notary do?

Accepted Answer

Refuse, as recorded deeds are public records and certified copies must come from the bureau

Answer

Once recorded, a deed becomes a public government record; certified copies must be obtained from the Bureau of Conveyances, not from a notary.

Question 4

What information must a Hawaii notary include when recording a copy certification in the journal?

Accepted Answer

Date, type of notarial act, description of the document, and the requestor's signature

Answer

Journal entries for copy certifications must include the date, type of act, description of the document, and the signature of the person requesting the certification.

Question 5

What are the potential consequences for a Hawaii notary who incorrectly certifies a copy of a vital record?

Accepted Answer

The notary may face disciplinary action including suspension or revocation of their commission

Answer

Performing unauthorized notarial acts in Hawaii can result in disciplinary action against the notary, up to and including suspension or revocation of their commission.

(HI Notary) Hawaii Notary Exam Practice Test

(HI Notary) Hawaii Notary Exam Practice Test

HI Notary Copy Certifications 3