HI Notary Copy Certifications

Question 1

What does a Hawaii notary attest to when performing a copy certification?

Accepted Answer

That the copy is a true, correct, and complete reproduction of the original

Answer

That the original document is legally valid and authentic

Answer

That the person requesting the copy is the document's owner

Answer

That the document has been previously notarized

Question 2

Which of the following documents is a Hawaii notary PROHIBITED from certifying a copy of?

Accepted Answer

A birth certificate

Answer

A private business contract

Answer

A personal letter

Answer

A college transcript issued by a private university

Question 3

Before completing a copy certification, what must the Hawaii notary personally do?

Accepted Answer

Compare the copy to the original document

Answer

Have the signer swear the copy is accurate

Answer

File the copy with the county clerk

Answer

Obtain a witness to observe the comparison

Question 4

A customer asks a Hawaii notary to certify a copy of their state-issued driver's license. What is the correct response?

Accepted Answer

Refuse, because government-issued IDs cannot be copy-certified by notaries

Answer

Certify the copy as requested since the customer owns the license

Answer

Certify only the front of the license

Answer

Certify the copy with a disclaimer that it is for identification only

Question 5

Which of the following documents CAN a Hawaii notary legally certify a copy of?

Accepted Answer

A private lease agreement

Answer

A Hawaii birth certificate

Answer

A U.S. passport

Answer

A recorded deed from the bureau of conveyances

Question 6

Can a Hawaii notary certify a copy of an existing photocopy when the original document is unavailable?

Accepted Answer

No, the notary must always compare against the original

Answer

Yes, if the document owner swears the photocopy is accurate

Answer

Yes, if two witnesses confirm the photocopy is accurate

Answer

Yes, if the document is more than ten years old

Question 7

What must a copy certification certificate include at minimum?

Accepted Answer

The notary's statement that the copy is a true and correct copy of the original

Answer

The date the original document was executed

Answer

The name and address of the document's author

Answer

The reason the certified copy is needed