HI Notary Hawaii Notary Journal and Record Keeping 2

Question 1

What type of journal must a Hawaii notary use — bound or loose-leaf?

Accepted Answer

A permanently bound journal — loose-leaf is not acceptable

Answer

Hawaii requires a permanently bound journal to prevent removal or substitution of pages, which would compromise the integrity of the record.

Question 2

If a Hawaii notary performs notarial acts in multiple counties, how many journals must they maintain?

Accepted Answer

A single journal for all acts regardless of county

Answer

A Hawaii notary maintains one sequential journal for all notarial acts, regardless of which county they are performed in.

Question 3

What information about the document should a Hawaii notary record in their journal?

Accepted Answer

The title or type of document (e.g., deed, affidavit, contract)

Answer

The journal entry should include the title or type of document being notarized, not the full text.

Question 4

Under Hawaii law, where must a notary store their official journal?

Accepted Answer

In a secure location under the notary's exclusive control

Answer

The notary must keep the journal in a secure location under their exclusive control to prevent unauthorized access or tampering.

Question 5

A Hawaii notary retires and their commission expires. After the 3-year retention period, how should journal records be destroyed?

Accepted Answer

They should be shredded or otherwise destroyed in a manner that protects signer privacy

Answer

Notary journals contain personal information about signers and should be destroyed in a way that protects that information, such as shredding.

(HI Notary) Hawaii Notary Exam Practice Test